Enrollment Management Services / Student Affairs

Registrar

Asbury Theological Seminary

Position Summary:

The Registrar assists students, faculty, staff, and alumni with a variety of academic services in managing academic policies and procedures, maintaining student records, student registration, transcripts, enrollment verifications, course scheduling, commencement services, conducts degree audits, provides assessment and reporting and ensures institutional compliance. As an administrator with faculty status, the Registrar serves on a variety of committees to represent “best practices” in higher education while maintaining a student-centric perspective and commitment to mission.

Essential Functions:

  • Serve as the primary institutional manager of student-record information, with responsibility for providing data and analysis to academic and administrative offices concerned with educational policy, curricula, academic performance, and strategic planning, while ensuring the integrity of academic records.
  • Direct the effective service to students and faculty as it pertains to registration, and grade-recording, ensuring sufficient numbers of and staff training.
  • Coordinate updates and modifications to the student information system related to registration, advisement, academic records, and course entry.
  • Direct the preparation and distribution of the academic catalog, the dissemination of student and faculty related course information, the entry of academic year course scheduling in the Student Information System,  the preparation and distribution of course and final exam schedules, the preparation of enrollment-related reports, the assignment of classroom space for on-campus courses, the process for making transcripts available to students and graduates, the process of auditing degree programs to verify completion of graduate requirements, the posting of official degrees, the preparation of diplomas, and the organization of student-related commencement service details.
  • Receive, review, and determine academic petition, transfer credit, and advanced standing requests, following faculty policy and in consultation with the Deans and/or Provost, as appropriate.
  • Work with directors and staff concerned with enrollment management, financial aid, student admissions, retention, and student services, to coordinate services, activities, and projects.

 

Secondary Functions:

  • As an administrator, serves as an ex officio member on the Curriculum Committee, Admissions Committee, and other committees as assigned.
  • As a member of the Academic Council, keep up-to-date on academic programs and requirements, and keep other academic leaders engaged with advising, registration, and retention issues.
  • Monitor and maintain the Seminary’s compliance with applicable regulations related to academic degree requirements, programs, course credits, academic calendars, student records, and confidentiality.
  • Assume responsibility for the hiring, management, and development of personnel in the Office of the Registrar.

Education & Qualifications:

  • A Ph.D. is preferred or a graduate degree with experience relative to the specific requirements of the position.
  • Minimum of 5 years of progressively responsible experience in higher education administration, including enrollment management, records management, registration, and student information systems, or comparable background in data management and analysis, together with a clear understanding of, and experience in, the strategic roles of data analysis and information technology.
  • Strategic planning, strong management skills, and the personality and ability necessary both to coordinate and lead the work of multiple staff and to work across departments to achieve institutional goals.
Job Traveling : None