Records & Registration


Christian Theological Seminary

Position Title:              Registrar

Department:               Academic Affairs

Reports to:                  Vice President for Academic Affairs and Dean of the Faculty

Classification:              Part-time, Hourly, Non-Exempt, 20 hours per week



Christian Theological Seminary (CTS) is a fully accredited ecumenical graduate school located in Indianapolis, IN related to the Christian Church (Disciples of Christ) and serving the whole people of God. We welcome all faiths to explore/ engage in an intellectually rigorous, spiritually formative, and emotionally supportive education that equips our students to go out into all the world and serve—whether that is in the church or out in the community. CTS also offers a robust counseling program that provides professional counseling preparation and spiritual/theological integration for those training to become mental health counselors, marriage and family therapists, pastoral psychotherapists, and spiritual care specialists.



The registrar is responsible for the integrity, accuracy and security of academic records and information, and provides oversight for course registration, scheduling, and room assignments.  The registrar works collaboratively with seminary leadership, faculty, and staff to ensure that academic policies, federal and state laws, and accreditation requirements are fully met.  Additionally, the registrar interfaces with students through timely and effective communication regarding their academic status and other relevant information, as well as answering questions as they arise.



  • Supervise and maintain all student and alumni records in Populi.
  • Oversees all operations related to the registration process to include:
    • Collaborate with Admissions to facilitate new student registration and onboarding
    • Consult with the Dean to evaluate transfer credit request
    • Notifying faculty and students of registration dates and processes
    • Provide annual degree audits and monitors student academic progress.
    • Oversee record management for students on academic probation and leave of absence or withdrawal requests and communicate to students and Dean.
  • Develop, monitor, and publish the course schedule, classroom assignments, academic calendar and academic catalog in consultation with the Dean and related staff.  Ensure academic related policy accuracy in the student handbook in consultation with the Dean and related staff.
  • Notify students and faculty of course evaluations deadlines and provide course evaluation reports to the Dean.
  • Supervise the collection and reporting of institutional data through Association for Theological Schools (ATS) Annual Reporting Forms, Higher Learning Commission (HLC) Annual Institutional Data Update, Integrated Postsecondary Education Data System (IPEDS), National Student Clearinghouse (NSC), National Student Loan Data System (NSLDS), Indiana Department of Education (IDOE), US Department of Education (DOE), and US Department of Veterans Affairs (VA).  Generate reports as needed for internal constituencies (e.g., President, Dean, Faculty, Academic Council and Board of Trustees.)
  • Manage Veteran’s Benefit cases including enrollment verification and certification of eligibility in coordination with the Business Office.
  • Act as chief compliance officer for the Family Education Rights and Privacy Act (FERPA).
  • Fulfill requests for academic transcripts and enrollment verification.
  • Conduct final degree audits and certify graduation candidates for approval by the faculty and board of trustees.
  • Assist in the planning for Commencement to include attending meetings, order and distribute caps and gowns, and distribute diplomas during the ceremony.
  • Serve on the Academic Council and advise President, Dean and Faculty on issues related to student demographics, enrollment trends, academic policy, procedures, and program development. Provide related reports bi-annually.
  • Update registrar’s page on the CTS website. 


The successful candidate should possess the knowledge, skills, and ability to successfully fulfill the essential functions of the position or be able to explain or demonstrate how the essential functions will be performed with or without reasonable accommodation, using some other combination of skills and abilities.

  • Ease of engagement student information systems and the ability to provide leadership around the expanded use of such systems.
  • Excellent written, interpersonal, and organizational skills, including the ability to prepare reports and effective engagement with students, staff, and faculty.
  • Integrity, discretion, and respect for the confidentiality of student and institutional data.
  • Strong interpersonal skills. Proficiency with written and verbal communications.
  • Strong organizational skills.
  • Ability to implement standard office and able to operate office equipment.



  • Undergraduate degree required; Master’s degree in relevant field is preferred.
  • Minimum of two years’ experience in a registrar’s office or in an academic area. Previous experience in graduate theological school is preferred.
  • Resonance with the mission, vision, and core values of Christian Theological Seminary. 


Review of applications will begin immediately and continue until the position is filled. Qualified candidates should submit an application via our online application



CTS is an equal opportunity employer and does not discriminate with respect to recruitment, hiring, or any other status of employment based on race, color, religion, sex, sexual orientation, national origin, disability, or any other category protected by law.


Job Traveling : None
Job Skills:
FERPA/Gov’t Compliance
Transcript Verification/Evaluation
CRM System Management