Records & Registration

Registrar

Rocky Mountain University of Health Professions

COMPANY INFORMATION

Rocky Mountain University of Health Professions (RMUoHP) is a rapidly growing, regionally accredited, graduate healthcare institution located in beautiful Provo, Utah with easy access to hiking trails, world-renowned ski resorts, national parks, zip lines, and more. Our employees and students embody the statement “Advancing Knowledge, Advancing Healthcare → Advancing You”. At RMU, we believe all employees should have the opportunity to not only grow as a professional, but also as an individual. We invite you to join our community and become your best self. In doing so, you will also be furthering our mission to advance healthcare & develop leaders.

OUR MISSION AND VALUES

The Mission of RMUoHP is to educate current and future healthcare professionals for outcomes-oriented, evidence-based practice. The University demonstrates mission fulfillment through the quality of its education and success of its students in academic programs that develop leaders skilled in clinical inquiry and prepared to effect healthcare change.

RMUoHP values being Learning-Centered, Authentic, Collaborative, Evidence-Based, Service-Oriented, Inclusive, and Trustworthy. These core values contribute to our unique university culture.

POSITION PURPOSE AND RESPONSIBILITIES

Responsible for the accuracy, integrity, and confidentiality of all student-related data in database management systems and official student records. The Registrar is responsible for implementing academic policy as it pertains to student registration, academic records, evaluation of transfer credits, audits of the student record for degree eligibility, the proctor process, and external reporting and compliance. The Registrar should positively represent the University at all times.  

1. Curricula and Scheduling

Maintain and update all University program curricula.
Manages teaching schedules, facilitates course scheduling with Program Directors in conjunction with approved curricula. 
Maintain Academic Calendar for University, and coordinate all classroom scheduling.

2. Graduation and Commencement

Conduct and coordinate degree audit and related processes for tri-annual graduation (student degree conferral).
Coordinate Commencement Ceremonies, including regalia, venue, and logistics for attendees.

3. Policies and Procedures

Develop and review policy and procedures on registrar functions, student records, and academic progress.

4. Publications

Maintain and update Academic Calendar and University Course Catalog, as well as Registrar-related components of University Handbook, on an annual basis.

5. Governance and Regulatory Responsibilities

Serve on the Committee on Inclusiveness which is responsible for “oversight of implementing federal and state laws and regulations governing equal access/opportunity.” Coordinate approved accommodations with necessary parties.
Ensure University compliance with FERPA regulations, and oversee University training on FERPA policies and procedures.
Assist IPEDS Keyholder in preparing enrollment-related IPEDS report information.

6. Student Records and Student Information System

Collect, record, maintain and report student records within FERPA guidelines.
Maintain accurate student- and alumni-related data including contact information and grades. 
Enter and update student-related data in a timely manner, including following up with faculty to acquire grades, transferring final grades posted in LMS into the Student Information System, and following up on “Incomplete” grades. 
Generate (upon request) monthly and annual reports related to enrollment, demographics of student body, faculty demographics, academic progress by program, etc. 
Oversee transcript and other student record-related requests.  
Serve as administrator over student information system, train other University personnel, and troubleshoot when necessary. 
Direct and manage student registration and class scheduling.
Track and communicate student enrollment status (continuous enrollment requirements, withdrawals). 
Assist in monitoring student academic progress; work with PD(s) when a student is at risk and/or must be placed on Academic Probation.
Collaborate with administrators, faculty, and advisors to facilitate and improve services to students. 
Monitor student academic engagement, rate of progression towards completion requirements, and satisfactory academic progress.
Coordinate communication about concerns between/among students, faculty and/or PD(s) relative to academic progress/status, policies/procedures, and special requests (e.g. course re-takes, transfer credit requests, grade appeals, part-time requests, etc.). 
Communicate and coordinate with faculty, proctoring services, and students regarding assessment integrity and procedures. 

7. Supervisory Duties

Supervise and evaluate other employees in the Registrar’s Office.

8. Other Functions and Responsibilities

Perform other duties related to general office and University functions as directed. 
Assist with other office needs and projects of the Director of Academic Administration and EVPAA/Provost. 

POSITION QUALIFICATIONS

Education and Certification:
Master’s degree strongly preferred.

Bachelor’s degree required.

Experience Required:
Three to five years’ experience in increasing University administrative experience (preferably in Registrar’s Office) required.

Experience with student database management or other database management is preferred.

Skills and Abilities:
Information management skills.

Superior written, verbal, and interpersonal communication skills.

Detail-oriented organizational and management skills are required for this service-oriented position.

Job Traveling : None
Job Skills:
FERPA/Gov’t Compliance
Transcript Verification/Evaluation
Graduation/Commencement