California Institute of Technology
Data Interpretation & Application
Problem Solving
Essential Job Duties
Oversees the creation of Fall schedules for all first-year students.
Evaluates and enters degree audit overrides for requirements such as course substitutions and waivers for undergraduate and graduate students.
Prepares and distributes a weekly report identifying which students recently returned or left the Institute.
Assists in answering academic curriculum and policy questions for the Caltech community.
Oversees the annual onboarding of new matriculants and ensures patent agreements, transcripts, and other required forms are collected.
Oversees the creation of non-degree student accounts.
Coordinates transfer credit evaluations and data entry.
Processes petitions from the Graduate Studies Office and Undergraduate Deans’ Office related to student status changes.
Oversees the office’s forms and upgrades from PDF to online forms and workflows.
Manages room reservations for 8-10 classrooms.
Assists with Commencement including making updates for graduation candidates.
Performs other duties as assigned.
Basic Qualifications
Bachelor’s degree.
3 years of directly relevant experience and progressive responsibility, preferably in a registrar’s office.
Excellent facility in using Microsoft Office Suite, including Word and Excel, and ability to use related office equipment.
Ability to handle sensitive information and maintain confidentiality, Working knowledge of FERPA.
Ability to communicate and effectively interact with people across cultures and worldviews, both individually and as part of a team, and to respond effectively to sensitive inquiries or complaints.
Success managing multiple priorities under tight deadlines, establishing goals and priorities, and demonstrating personal initiative working without close supervision.
Professional written and oral communication skills. Ability to effectively present information to a wide range of constituents.
Preferred Qualifications
Master’s degree.
Data query experience (SQL or other).
Required Documents
Resume.
Hiring Range
$80,200 – $90,000 Per Year
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.
As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, and more. Non-benefit-eligible employees will have access to some benefits such as onsite counseling and sick time. Learn more about our benefits and staff perks.
About the Office of the Registrar
The Registrar’s Office models the highest standards in providing exemplary service to the Institute community and constituents, while ensuring accuracy, integrity, and confidentiality of academic records. They serve a small population and are expected to maximize technology use while providing customized solutions. The office consists of five staff members and operates Monday-Friday.
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law.
Caltech is a VEVRAA Federal Contractor.
To read more Equal Employment Opportunity (EEO) go to eeoc_self_print_poster.pdf.
Disability Accommodations
If you would like to request an accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please direct your inquiries to Caltech Recruiting at employment@caltech.edu.
Job Traveling : None