Records & Registration


Holy Family University

Holy Family University is a private Catholic institution located in Philadelphia, PA. Founded in 1954, the University’s mission is informed by its core values of family, respect, integrity, service and responsibility, learning, and vision. Holy Family University educates students in liberal arts and professional studies to fulfill lifelong responsibilities toward God, society, and self. The University is composed of four schools: Arts and Sciences, Business Administration, Education, and Nursing and Health Sciences. Nestled in the heart of a historic residential neighborhood in the Northeast, the University is just minutes from the excitement of Center City.  University employees must understand the mission of Catholic higher education and be committed to the core values, mission, goals and objectives of Holy Family University.

We are seeking a Registrar, preferably with Ellucian Colleague expertise, to provide dynamic and strategic leadership in Academic operations by effectively leading the maintenance and integrity of all student academic records, the creation and maintenance of course schedules, all areas of student registration and the recording and reporting of grades, graduation, compliance with FERPA regulations, international students/SEVIS procedures, NCAA rules and certification of student athlete eligibility, and the establishment and maintenance of processes for the equitable and consistent administration of policies and procedures as they relate to registration and academic record keeping, and collaborate with Institutional Research and Information Technology to create, edit or modify Ellucian Colleague reports.  Also key is the ability to provide leadership for a team of five employees within the Office of the Registrar.

The ideal candidate will have a Master’s degree from an accredited institution and at least 10 years of progressive, successful experience in higher education administration and management, preferably in a University Registrar’s office.  Comprehensive experience of: academic record keeping, registration activities, commencement activities and protocols, academic advising policies, transfer credit evaluation and policies, enrollment related trends and activities, data integrity and analysis, budget planning and preparation, strategic planning, goal setting and accomplishment, SEVIS/International students.

Additional skills and experience include but are not limited to:

Ability to establish and maintain effective working relationships with the campus community.
Working knowledge and application of FERPA, related Federal regulations, SEVIS/PDSO policies and procedures; AACROA policies for academic record keeping and transfer credit; higher education policies and procedures and student service/retention theories; experience with NC-SARA.
Working knowledge of SIS integrated systems, preferably Ellucian Colleague, academic room scheduling software, document imaging and other relevant applications.
Curriculum development/management experience.
Demonstrated knowledge and in-depth experience of statistics and higher education data and reporting.
Possess excellent organizational, communication, customer/student service, decision-making, judgement, problem-solving, and delegation skills.
Demonstrated success in setting and accomplishing goals.
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
Knowledge of space allocation practices and principles.
Ability to use independent judgment and to manage and impart information to a range of clientele
Ability to analyze course prerequisites, certification, and/or curriculum/graduation requirements.
Knowledge of NCAA rules and certification of student athlete eligibility.
Ability to foster a cooperative work environment.
Knowledge of records retention and/or destruction policies and procedures.
Highly functional knowledge of Microsoft office suite, SSRS reporting and other relevant applications.
Ability to accomplish goals with limited resources and personnel.
Ability and flexibility to prioritize, regroup and strategize.
Ability to use computer systems, various software applications, and communicate effectively.

Qualified candidates may apply by sending a resume, a cover letter that addresses the responsibilities and requirements described above, and desired salary to

Review of applications will begin immediately and will continue until the position is filled.


Holy Family University fosters an inclusive and healthy educational and work environment based on respect, the dignity of each person and the oneness of the human family. The University prohibits harassment, discrimination, retaliation, and bias incidents in any form, including, but not limited to, those based upon race, color, religion, age, sex, sexual orientation, gender identity or expression, national or ethnic origin, ancestry, disability, marital status, military/veteran status, or any other characteristic protected by federal, state or local laws, in the administration of its educational policies, admissions policies, employment policies and practices, financial aid programs, athletic programs, and other school-administered activities and rights and privileges generally accorded or made available to employees and students at the University. Holy Family University complies with Title IX of the U.S. Education Amendments of 1972 (“Title IX”), a federal civil rights law that prohibits discrimination on the basis of sex in education programs and activities. Holy Family University is dedicated to ensuring an environment free of discrimination or harassment of any kind, and promotes equal opportunity and inclusion in its education programs. Applicants requiring a reasonable accommodation to the application, and/or interview process should notify Human Resources.

Job Traveling : None
Job Skills:
FERPA/Gov’t Compliance
International Credential Evaluation
Recordkeeping Services
Academic Policy & Curriculum Delivery