Transcript Evaluator

Montgomery County Community College

Montgomery County Community College invites applications for the Transcript Evaluator position.  The Transcript Evaluator is responsible for determining an applicant’s eligibility and/or transferable credit through examination of transcripts, conferences and/or correspondence with faculty and students.  Incumbent will serve in a college-wide capacity and use the student information system, Ellucian Colleague, to manage student transfer credit records.  This position also requires a demonstrated ability to support Perceptive Intelligent Capture for Transcripts (ICT) workflow, including identifying and adding new institutions and/or applicants and managing transcript maintenance and error queues.


Functional Responsibilities:

Evaluate official transcripts and standardized test results from accredited colleges and universities to determine transfer credit eligibility.
Compare course content to identify and add transfer credit equivalencies to the student record and institution record where appropriate.
Assign developmental non-courses for students with a minimum of an Associate’s degree.
Manage and process transcripts in the ICT workflow.
Assist transfer prospects, applicants, and students with questions regarding their transfer credit.
Assist advisors with questions regarding transfer credit equivalencies.
Maintain regular contact with Division Coordinators concerning course equivalencies, articulation agreements, student questions, and preliminary transcript equivalencies.
Remain current with all program requirements and curriculum changes at the College.
Correspond with officials of institutions of higher education concerning course credits and content comparability.
Research and review reference manuals and state guidelines to ensure accurate and appropriate transferring of credit.
Work with the academic community to design efficient and effective transfer tools and products.
Provides counselors, academic advisors, faculty and staff with accurate and current information regarding the use and transferability of courses taken at other colleges and universities.
Broaden procedures and safeguards for capturing more equivalencies in Colleague and publishing them to the web.
Perform related duties and responsibilities as required.

Performance Standards:

Transfer credit regulations are adhered to and changes affecting Montgomery County Community College students are communicated to the supervisor.
Transcripts are expected to be evaluated and processed in an accurate and timely manner.
Relationships with faculty, staff, students, administration, and outside agencies are conducted in a professional manner.
Institutional procedures are carried out according to appropriate policies.
All confidential aspects of the position are maintained.
Working relationships with peers, students, faculty, administration and others are positive, purposeful and enhance the image of Montgomery County Community College.


Bachelor’s degree from an accredited college or university in higher education, Business, or closely related field required.
Two years of related work experience in a secondary or post-secondary educational setting required.
Ability to work well with government officials, the community, College personnel and students
Able to work well with government officials, the community, College personnel and students.
Proficient in Microsoft Office Word, Excel, and Outlook.


Two or more years of related experience in a community college or university setting.
Knowledge of curriculum program requirements.
Master’s degree in Counseling or related field from an accredited college or university.
Experience working with a college/university student information system, specifically Ellucian/Colleague.

Montgomery County Community College offers a comprehensive curriculum of more than 100 degree and certificate programs, a Virtual Campus, a Culinary Arts Institute, a Municipal Police Academy, and specialized workforce development programs, all of which leverage the College’s nationally ranked use of innovative technology. An Achieving the Dream (AtD) Leader College, the institution is positioned at the vanguard of national efforts to increase completion, improve learning outcomes, and remove barriers to access for more than 24,000 students annually. The College is also recognized regionally and nationally for its sustainability leadership, work with military veterans, and community service and service-learning opportunities. Montgomery County Community College was recognized by NISOD and Diverse: Issues in Higher Education as one of sixteen “2021 Promising Places to Work in Community Colleges.” Visit or join us on Twitter @mccc.

Apply online: For the complete job description and to apply for this position, please visit  This position is open until filled.

Montgomery County Community College (MCCC) has a strong institutional commitment to diversity and is dedicated to excellence through diversity in education and employment. MCCC, an EEO Employer, provides equal employment and educational opportunities to all who are qualified. In keeping with the College’s diversity initiative, MCCC seeks and welcomes applications from diverse candidates, those who have had multicultural experience, and those who can demonstrate a commitment to diversity.

Job Traveling : None
Job Skills:
Transfer Credit Evaluation