Records & Registration

Assistant OR Associate Director of Registration and Enrollment

The University of Maryland Carey School of Law

Maryland Carey Law is seeking an Assistant OR Associate Director of Registration and Enrollment to join our Student Services team. This position will be filled as either an Assistant Director or Associate Director dependent on the selected candidate’s qualifications.

This position will manage the law school curriculum course database and student information system for academic records, serve as the law school’s VA Certifying Official, serve as the primary point of contact for our dual enrollment students, and assist in developing registration system enhancements and record maintenance to ensure that students have seamless and efficient experiences.

PRIMARY DUTIES (Assistant Director):

  • Manage the law school faculty curriculum course database and student information system for academic records. Collaborate with the Vice Dean and Assistant Dean for Academic Affairs in updating curriculum and faculty information. Propose changes to policy when needed.
  • Serve as the law school’s primary Veteran’s Administration (VA) Certifying Official. Inform the Department of Veteran Affairs of any changes requiring approval. Keep up to date on current VA rules and benefits, assist VA students in applying for education benefits, monitor grades to ensure students are making satisfactory progress, certify enrollment of eligible students to the VA, and maintain records of VA students to provide necessary files and information during site and supervisory visits.
  • In consultation with the Director of Registration and Enrollment, assist in developing, enhancing, and implementing strategic direction for ORE including the registration process and record retention. Assist in developing registration system enhancements and record maintenance to ensure students have seamless and efficient experiences.
  • Serve as the primary point of contact for our dual enrollment students. Work collaboratively across administrative units and with external stockholders to develop and implement procedures pertaining to dual enrollment.
  • Prepare mandated reports and statistical data for internal and external audiences. Provide and implement recommendations to improve record management.
  • Research, identify and modernize database integration and functions working with law school IT and campus IT to create integrated data and report tabulation.
  • Stay current with records management techniques relating to imaging, disaster recovery, retention schedule, and other critical issues. Network with other Registrar’s offices within UMB and nationally. Proactively represent the department through participation in campus meetings and special projects.
  • Actively lead and organize meetings with other registrar offices in conjunction with the campus registrar’s office to facilitate information sharing and best practices for registrar offices within University of Maryland, Baltimore system. Advocate for services beneficial to registrar offices and our students.
  • Continuously review student data to ensure integrity, accuracy, and security. Ensure compliance with the University’s retention policies. Preserve confidentiality of record information of students under FERPA protections except when permitted to disclose by an exception under FERPA protections.
  • Assist the Director of Registration and Enrollment with exam administration as needed.
  • May be asked to supervise registration and enrollment office staff.
  • Perform other duties as assigned.

 

PRIMARY DUTIES (Associate Director):

Perform all listed duties of the Assistant Director in addition to:

  • Provide advice to students regarding academic regulations, course requirements, graduation requirements, certificate requirements, and time management requirements for graduation; monitor student academic standing, probation, and suspension; assist the Director of Registration and Enrollment certify completion of graduation requirements and eligibility for bar examinations for all students.
  • Manage the Registration and Enrollment specific content on the law school’s website. Make recommendations for improvement and work with IT to keep the information up to date.
  • Work with the ORE team to create and update publications related to advanced registration and registration in SURFS by class, Degree Works, dual enrollment students, Military and Veteran Students, and more.
  • Work in conjunction with the Director of Registration and Enrollment to process and record student grades, submission of grades, processing of grade changes, and tabulation of academic and graduation honors listings.
  • Oversee the waitlist process for Fall, Summer, and Spring registration.
  • Supervise and mentor the Records and Registration Coordinator who is primarily responsible for ensuring that students have the appropriate information needed to make informed decisions regarding registration, change of schedule, graduation requirements, and withdrawals and that the requests are processed sensitively, accurately, and according to school policy.

For more information and to apply, please visit https://lnkd.in/ethpYrj4.

Job Traveling : None