Student Affairs

Associate Registrar – 004844

University of South Alabama

Posting Details

Position Information
Position Number 004844
Position Title Associate Registrar – 004844
Division Academic Affairs
Department 360100 – Registrar’s Office
Minimum Qualifications
Bachelor’s degree in a related field from an accredited institution as approved and accepted by the University of South Alabama and four years of related professional experience in higher education.
Preferred Qualifications  
Job Description Summary
The University of South Alabama’s Registrar’s Office is seeking to hire an Associate Registrar. Interested candidates should apply to be considered.

Essential Functions

These are the job duties required of the position.
Essential Functions
  • Oversees the academic records area in the Office of the Registrar.
  • Oversees processes related to transcript requests and evaluation of academic transfer work, CLEP, IB, AP, and military work.
  • Supervises staff to include assigning duties, checking work, approving time off, approving timesheets, and assisting with performance evaluations.
  • Prepares the President’s list; processes transient approvals.
  • Manages faculty web grading.
  • Processes all grade changes and extensions.
  • Responsible for end of term processes to include rolling grades, GPA, academic standing, repeat hours, and student type.
  • Makes procedural and policy recommendations to the University Registrar.
  • Handles special projects.
  • Oversees maintenance of the website for the academic records area.
  • Assists with commencement twice a year which will include working weekends.
  • Accesses student information and pulls various reports using Banner.
  • Ensures compliance with academic, regulatory, and accreditation policies and requirements to include FERPA.
  • Interprets academic regulations and responds to inquiries from students, faculty, and administration regarding University policies.
  • Regular and prompt attendance.
  • Ability to work schedule as defined and additional hours as required.
  • Related duties as required.
Posting Information
Number of Vacancies 1
Position End Date (if temporary)  
Job Open Date 02/25/2023
Job Close Date  
Open Until Filled Yes
Special Instructions to Applicants  
Working Days Monday – Friday
Working Hours 8:00 a.m. – 5:00 p.m.
Job Location Main Campus
Full-time or Part-Time Full Time
Regular or Temporary Regular

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you at least 18 years of age?
    • Yes
    • No
  2. * Do you have a legal right to work in the United States?
    • Yes
    • No
  3. * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
    • Yes
    • No
  4. * What is the highest level of education you have completed?
    • Less than High School
    • High School Diploma or equivalent
    • Associates Degree
    • Bachelors Degree (or will obtain within 6 months)
    • Masters Degree (or will obtain within 6 months)
    • Terminal Degree (or will obtain within 6 months)
  5. * How many years of related experience do you have?
    • Less than 1 year
    • Between 1 – 3 years
    • Between 3 – 5 years
    • Between 5 – 7 years
    • More than 7 years
  6. * How did you hear about this position?
    • USA website
    • LinkedIn
    • Zip Recruiter
    • Indeed
    • HigherEd Jobs
    • Alabama Career Center / Alabama Works
    • Facebook
    • Word of mouth
    • Other

Applicant Documents

Required DocumentsOptional Documents

  1. Resume
  2. Cover Letter


The University of South Alabama is an EO/AA employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Assistant Vice President, Human Resources/Finance and Administration.


EO/AA Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report
The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.


Apply Here


Job Traveling : None