Senior Associate Registrar – 004844

University of South Alabama

Position Number: 004844

Position Title: Senior Associate Registrar – 004844

Division: Academic Affairs

Department: 360100 – Registrar’s Office

Minimum Qualifications: Bachelor’s degree in a related field from an accredited institution as approved and accepted by the University of South Alabama and five years of directly related professional experience with contemporary student records systems, four of which were in a managerial or supervisory capacity. Master’s degree is preferred.

Preferred Qualifications:

Essential Functions: These are the job duties required of the position.

Essential Functions
Interacts with deans, department chairs, faculty, staff, students and other constituents concerning policies and procedures; interprets and communicates regulations effectively to all constituencies; supervises ongoing processes related to maintenance, set-up, testing, updates and upgrades to the Student Information System ( SIS ); analyzes various reports using the SIS , tests software and makes recommendations to the University Registrar; makes procedural and policy recommendations to the University Registrar; directly supervises staff members assigned to the area and approves time off; supervises the awarding of transfer credit for new and continuing domestic and international students; maintains knowledge of state transfer articulation agreements, reverses transfer and university transfer agreements; manages transfer equivalency tables; ensures compliance with academic, regulatory and accreditation policies and requirements and maintains the website related to those areas; responsible for academic records production, maintenance, storage and security; provides documents for subpoenas and background investigations; provides timely and accurate files to the National Student Clearinghouse on enrollment, graduation, and reverse transfer; provides enrollment data for Military Service Organization portals; provides support to all colleges end departments in the reporting of midterm and final grades, academic standing, dean’s list, president’s list and academic bankruptcy; assists with registration, graduation and commencement; shares the responsibility of development and oversight of operation of the Registrar’s Office; implements new technology to improve student support services; collaborates with the University Registrar in hiring, training, mentoring and evaluation of staff to meet the goals of the office and the institution; in the absence of the Registrar shares responsibility with other Senior Associate Registrars; regular and prompt attendance; ability to work schedule as defined and additional hours as required; related duties as required.

Number of Vacancies: 1

Position End Date (if temporary):

Job Open Date: 04/14/2022

Job Close Date: 04/14/2022

Open Until Filled: Yes

Special Instructions to Applicants:

Working Days: Monday – Friday

Working Hours: 8:00 a.m. – 5:00 p.m.

Job Location: Main Campus

Full-time or Part-Time: Full Time

Temporary or Regular:

Supplemental Questions

Required fields are indicated with an asterisk (*).


·  * Are you at least 18 years of age?

·  * Do you have a legal right to work in the United States?

·  * The University of South Alabama typically does not sponsor individualsfor staff positions. Will you now or in the future require sponsorship for employment visa status?

·  * What is the highest level of education you have completed?

Less than High School
High School Diploma or equivalent
Associates Degree
Bachelors Degree
Masters Degree
Terminal Degree
·  * How many years of related experience do you have?

Less than 1 year
Between 1 – 3 years
Between 3 – 5 years
Between 5 – 7 years
More than 7 years
·  * How many years of supervisory experience do you have?

Less than 1 year
Between 1 – 3 years
Between 3 – 5 years
Between 5 – 7 years
More than 7 years

Applicant Documents

Required Documents Optional Documents

·  Resume

·  Cover Letter

The University of South Alabama is an EO/AA employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment OpportunityInvestigator or the Assistant Vice President, Human Resources/Finance and Administration.

EO/AA Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report
The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf . You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.

Apply Here


Job Traveling : None