Wake Forest University
Problem Solving
Communication
Job Description Summary
Serves as Associate Registrar for the School of Law, responsible for administering and overseeing all academic policies. Collaborate with the Dean, faculty, and others on academic policies as needed. Responsible for covering the office in the Registrar’s absence.
Job Description
Essential Functions:
In coordination with the Registrar, develops and maintains academic-related policies and procedures, providing technical assistance in Workday Student, entering grades, and ensuring the verification process, registration, and degree audit processes are accurate and complete. Verifies and processes documentation to certify students for bar admission.
Interprets, implements, advises, and troubleshoots academic policies for students, faculty, and staff.
Works with the University Registrar’s office, serving as an enrollment and degree certifying official and compliance officer.
Prepares the Workday Student system for registration, which includes entering the course schedule, ensuring the accuracy of course information across all sites, and setting up registration appointments for students in the various programs.
Performs end-of-term processing to ensure that all information is up to date, including final semester grades, academic standing, rank, and academic honors. Generates grade reports and transcripts with the updated information.
Coordinates with Information Systems to ensure the successful implementation of ongoing projects and day-to-day operations. Aids in implementing changes to enhance our office processes.
Assists in the development and testing of reports for faculty, administration, and outside entities as requested.
Verifies information to external agencies that comply with all FERPA policies.
Maintains and tracks historical bar information for internal reporting.
Assists with the preparation for the Law Hooding and graduation ceremony.
Monitors the academic retention processes.
Guides the administration of exams and trains proctors.
Provides excellent customer service in the performance of duties.
Other Functions:
Solves problems associated with assisting students, faculty, and other members of staff while maintaining a normal workload.
Assists the Registrar in the formation and administration of policies within the office as well as policies across the rest of the University.
Special projects.
Collects and analyzes data as requested by Deans and Faculty Committees.
Required Education, Knowledge, Skills, Abilities:
Bachelor’s degree and three to five years of related experience or equivalent combination of education and experience.
Experience in a Registrar’s Office in a Higher Education setting (i.e., student records and the student lifecycle: matriculation, registration, degree audit, grading and graduation) and with Student Information Systems.
Strong communication skills, both oral and written, as well as the ability to work within deadlines while exercising sound judgment, tact, and professionalism.
Ability to contribute to an equitable and collaborative work environment.
Physical Requirements: sedentary work; fingering, grasping, talking, hearing, and repetitive motions. Close visual acuity. Not substantially exposed to adverse environmental conditions.
Preferred Education, Knowledge, Skills, Abilities:
Master’s degree plus three to five years’ experience as an Assistant or Associate Registrar.
Experience working at an accredited Law School and Law Registrar’s Office.
Working knowledge of Workday Student.
Accountabilities:
Responsible for own work.
Budgetary responsibilities.
Physical Requirements:
Sedentary work; fingering, grasping, talking, hearing, and repetitive motions. Close visual acuity. Not substantially exposed to adverse environmental conditions.
Environmental Conditions:
No adverse environmental conditions expected.
Additional Job Description
Additional Information:
Wake Forest University
Wake Forest University is a private, coeducational institution dedicated to academic excellence in liberal arts, graduate, and professional education. Founded in 1834, the University is ranked among the top thirty national universities according to U.S. News & World Report. With over 5,400 undergraduates and 3,500 graduate and professional students, the student-faculty ratio is 11:1. Wake Forest is a collegiate university offering a vibrant, intellectual community with a rich cultural life, an impressive array of facilities, and a strong athletics program competing in the Atlantic Coast Conference (ACC). Since its founding, the University has adopted the motto Pro Humanitate, which is exemplified by a deep institutional commitment to public service and engagement with the world. For more information, visit: https://about.wfu.edu/.
Wake Forest University is located in Winston-Salem, a beautiful, mid-sized city centrally located in the Piedmont-Triad region of North Carolina. A family-friendly city with high-quality schools, a wide selection of restaurants and shops, outdoor recreational activities, and numerous special events, it is known for its vibrant and thriving arts and innovation scenes. Residents enjoy proximity to the beautiful Blue Ridge Mountains (1.5 hours) and Atlantic beaches (4 hours), a moderate climate with four distinct seasons, and a very reasonable cost of living. Winston-Salem offers many of the amenities of a large city but with the sense of community and quality of life of a small town. For more information, visit: www.visitwinstonsalem.com.
The School of Law
The School of Law at Wake Forest University, which was established in 1894, has grown in prominence and is consistently ranked among the top law schools in the nation, currently ranked #26 in the overall U.S. News & World Report Law School Rankings and #5 in Legal Writing.
The mission of Wake Forest Law is to advance the cause of justice by creating knowledge and educating students to meet the legal needs of the world with confidence, character, and creativity. We instill in students a respect for the law, a devotion to the ideal of service, and a commitment to professional values. We educate students from around the world in a richly diverse, equitable, and inclusive community.
The school offers seven clinics, including clinics focused on appellate advocacy, environmental law, criminal law, intellectual property, and veterans’ issues. Students can also get involved in more than 30 student organizations, and three legal journals: the Wake Forest Law Review, the Journal of Business & Intellectual Property Law, and the Journal of Law and Policy. The law school also offers a semester in Washington, D.C., as well as summer study abroad programs in Venice and London.
Since 2017, Wake Forest Law has housed the North Carolina Business Court, joining only a select number of law schools in the nation that contain a working court. The court provides an excellent forum for students to see an actual working court in action, as the majority of the hearings are open to the public.
Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence to applicable laws and as provided by Wake Forest University policies, Wake Forest University prohibits discrimination in its employment practices based on race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability, and veteran status and encourages qualified candidates across all demographic groups to apply.
Wake Forest University School of Law Statement of Non-Discrimination and Equality of Opportunity
Wake Forest University School of Law will foster and maintain equality of opportunity for students, faculty, and staff, without discrimination or segregation on the basis of race, color, ethnicity, religion, national origin, sex, gender, gender identity or expression, sexual orientation, age, disability, genetic information, or military status.
Wake Forest University Statement
Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability, and veteran status and encourages qualified candidates across all group demographics to apply.
Time Type Requirement
Full time
Note to Applicant:
This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.
In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.
Equal Opportunity Statement
The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status.
Accommodations for Applicants
If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact AskHR@wfu.edu or (336) 758-4700.
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