Whittier College
College Registrar
Whittier College is an independent, four-year Liberal Arts College distinguished by its small size (1600 undergraduates) and a nationally-recognized liberal arts program. Whittier College has a history of strong and innovative interdisciplinary programs and a diverse student body. The College is ideally situated in the scenic hills eighteen miles east of downtown Los Angeles.
College Registrar
The Academic Affairs Office at Whittier College seeks a College Registrar. The College Registrar leads the Office of Registration and is responsible for the strategic direction, management, and coordination of daily operations to ensure regulatory compliance, maintenance of student records, and oversight of the registration process.
Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $95,000-$110,000; Salary will commensurate with experience, skills, and knowledge.
Reports to: Vice President of Academic Affairs
Location/Department: Whittier College (Main Campus)/Registrar
Responsibilities:
Responsibilities include but are not limited to:
Strategic Leadership & Compliance:
• Provide strategic direction for the Office of Registration aligned with institutional goals.
• Maintain compliance with institutional policies and regulatory standards, including FERPA, and federal/state regulations. Acts as the custodian of the College seal and all student academic records and supporting documentation. Serves as SCO for veteran certification.
• Develop, implement, and enforce academic and administrative policies.
• Oversee the maintenance and security of student academic records, the production of transcripts, enrollment verification, the processing and posting of grades, written and direct interaction with faculty, students, staff, administration, and external agencies and organizations regarding student records. Collaborate with Financial Aid on student withdrawals.
• Assess operations against national best practices in registrar operations and academic recordkeeping to optimize service delivery and resource use.
• Manage budget and financial planning for the office.
• Represent the Registrar’s Office on various Whittier College committees and leadership structures.
Institutional Reporting
• Ensure timely and accurate reporting to external entities. Responsible for the verification and submission of students and graduate data to the National Student Clearinghouse, internal enrollment management registration related reports, and final preparation of census enrollment data as reported by the Office of Institutional Research and Effectiveness.
• Coordinate preparation of state and federal VA reporting and preparation for annual VA institutional audits.
• Support institutional accreditation and compliance reporting requirements.
• Prepare academic data analyses to inform strategic planning and policy development.
Registration, Scheduling, and Enrollment
• Direct all aspects of course registration, course scheduling, and enrollment status changes.
• Coordinate the registration process for each academic term.
• Oversee the transfer articulation process and the accurate representation of articulation agreements and evaluations.
• Manage the graduation evaluation process, providing information to students regarding academic progress toward the degree, additional transfer evaluation for domestic and foreign coursework, and evaluation of status toward graduation. Responsible for the timely preparation and issuance of diplomas. Collaborate with various academic units for petitions to Whittier College policy.
• Develop and recommend campus initiatives related to degree audit, graduation, articulation and DegreeWorks. Ensure business processes are aligned with academic programs and College policy including collaboration with VPAA’s Office, shared govenance committees and academic departments.
Technology & Business Process Optimization
• Oversee the student information system, ensuring data accuracy and security.
• In coordination with IT and appropriate offices, manage the maintenance of technology of existing registrar systems, including Banner and DegreeWorks.
• Serve as the security administrator for registrar-related access to the student information system.
• Lead implementation of new technologies and revise workflows to improve efficiency.
• Provide system training and documentation for faculty and staff.
Supervisory
• Manage and provide leadership for the Office of Registrar. Supervise, organize, and evaluate administrative and support staff. Recruit and hire both professional and support staff. Prepare and manage the budget and financial planning for the office.
Other duties as assigned.
Non-essential Functions of the Job:
• Participates in College task forces and special projects as required.
• Performs other job-related duties and special projects as assigned.
Position Specifications and Requirements:
• Bachelor’s Degree required; Master’s Degree OR equivalent training acquired via work experience or education preferred.
• Minimum of 5 years’ professional administrative experience in registrar office operations at an institution of higher education.
• Minimum of 2-3 years’ experience managing a team of 2 or more.
Machines, Tools, Equipment, Electronic Devices and Software:
• Familiarity with Banner, Degreeworks, Controller, Scribe, and Transit desired
APPLICATION INSTRUCTIONS
1) Letter of Interest, 2) CV or resumé, 3) a list of references. Only complete applications will be considered.
Application Deadline: until the position is filled
The position is based in Whittier, California. To be considered for this position, please submit your letter of interest, CV or resume, a list of references to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.
Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law
To apply, visit: https://apptrkr.com/6859325
Job Traveling : None